Real-time across your team
Every change propagates instantly. Teams in different cities see the same data at the same moment.
Platform
Event operations,
reimagined.
One data layer. Five solutions. Two core engines. Harpaston replaces the fragmented stack of spreadsheets, messaging threads and disconnected tools with a single structured platform — purpose-built for sport event hospitality.
Architecture
One data layer. Five solutions.
Every solution shares the same underlying data model. A guest booked into a hotel is the same guest assigned to a ticket session, the same guest on a transport manifest, the same guest on a programme day. No imports, no syncs, no reconciliation.
Accommodation
Transport
Ticketing
Guest Management
Operations
Shared data layer
LIVE SYNC
Events · Guests · Programmes · Budgets · Audit
Multi-tenant
Role-based
Full audit trail
Multi-currency
Exportable everywhere
Core Engine 01
Programme Builder
Build the guest experience end-to-end.
Programme Builder is how event teams structure what happens, to whom, when, and where. It turns a rough "VIP programme runs Thursday to Sunday" idea into a fully linked plan where every activity, hotel night, transfer, and meal is tied to the right guest segment — and stays connected as things change.
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Multi-day schedules per segment
VIPs, athletes, sponsors, delegations — each on their own programme with their own rhythm.
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Everything linked by day
Activities, accommodation, transport, dining and tickets connected in one programme day view.
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Clone, template, bulk-apply
Build once, reuse across guest groups. Adjust what's different per segment without starting over.
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Master schedule view
Every programme overlaid on a single calendar. Regional coordinator reports generate automatically.
VIP Programme · Day 2 of 4
LIVE
08:30
Welcome breakfast · Grand Hyatt
42 pax
✓
10:00
Venue tour · Stade Olympique
42 pax
✓
13:00
Lunch · Le Central
42 pax
→
15:00
Final · Stade Olympique · Cat 1
42 pax
→
19:30
Gala dinner · Salon Mauresque
78 pax
→
5 events · 42–78 pax · Day 2/4
Clone template →
Auto-allocation · 248 guests
Complete
Grand Hyatt · 180 rooms
94%
Intercontinental · 60
88%
Final · Cat 1 · 80 seats
100%
AM transfer · 8 vans
92%
Gala · 5 tables
100%
Generated in 1.2s · 0 conflicts
Editable
Core Engine 02
Auto Allocator
Capacity allocated, not micromanaged.
Manually assigning 300 guests to rooms, ticket sessions, transport and activities takes days — and the first late change unravels the whole spreadsheet. Auto Allocator does it in seconds, respects every constraint you give it, and stays fully editable.
- Rules, not rigidity
Capacity caps, guest preferences, regional quotas, tier entitlements — all as first-class rules.
- One-click generation
Generate a full allocation in seconds, review conflicts, edit anywhere without breaking the rest.
- Cross-solution
Rooms, sessions, transport, activities — one allocation engine across every operational layer.
- Bulk itinerary output
Once allocated, individual guest itineraries generate automatically from the allocation results.
Core capabilities
Foundations under every solution.
Role-based access
Nine built-in roles from guest to global admin. Everyone gets exactly what they need.
Enterprise multi-tenant
Each client organisation fully isolated. Run concurrent events with zero data crossover.
Full audit trail
Every change logged — who, what, when, from where. Compliance-ready and exportable.
Multi-currency & multi-region
Budgets in any currency. Events across any geography. No manual conversions.
Export everywhere
Rooming lists, manifests, reports, itineraries — exportable to Excel, PDF, or via API.
Security & compliance
Built for enterprise trust.
Every engagement runs on isolated infrastructure with full audit logging, role-based access, GDPR-aligned data handling, and documented retention and export policies. Security is a platform principle, not a premium add-on.
Data isolation
Per-tenant
GDPR-aligned
EU-ready
Audit trail
Every action
Export on demand
Your data, anytime
Get started
See the platform end-to-end.
Book a 30-minute session. We walk through Programme Builder, Auto Allocator and the five solutions against your event structure.